On the five-point scale in our grant readiness assessment, organizations exceptional (5) at purchasing/procurement: Written purchasing procedures aligned with federal, state and local laws and regulations; Written standards address conflicts of interest for anyone involved in the selection, award and administration of contracts; The organization avoids purchasing unnecessary or duplicative items; A cost and price […]
On the five-point scale in our grant readiness assessment, organizations exceptional (5) at internal controls: Written procedures in place to maintain control over assets, records, expenditures and so on; Segregation of duties between employees that initiate, approve and record expenses; A periodic comparison of expenditures and reports to supporting documents; Supervisory review of reports to […]
On the five-point scale in our grant readiness assessment, organizations exceptional (5) with their accounting system: Have an automated accounting system; Program managers regularly review expenditures and budget balances for accuracy; A system that identifies the receipt and expenditure of program funds separately for each grant or contract; A system that records expenses to specific […]
On the five-point scale in our grant readiness assessment, organizations exceptional (5) at personnel time keeping: Have a formal employee time keeping process; Employees’ time can be identified to specific projects; Records that accurately reflect the total activity for which each employee is compensated; Records that show the actual time worked by an employee in […]
On the five-point scale in our grant readiness assessment, organizations exceptional (5) at policies and procedures have: Written policies and procedures for (at a minimum): program and financial management; personnel; property management; purchasing/procurement; records management including retention; and travel; Written policy and procedure for safeguarding Personally Identifiable Information (PII); and Policies and procedures aligned with […]