As soon as your organization receives a grant (any grant—not just federal), hold a kickoff meeting with everyone responsible for managing or supporting the program. Distribute copies of the grant application, the budget, the scope of work, the timeline of deliverables and the reporting deadlines. Discuss allowable (and unallowable) expenses. Review your policies and procedures for purchasing items or services with grant funds, making changes to the grant budget or the project scope; contacting the funder and other protocol matters. Get everyone on the same page before the program launches; your chances of success will improve dramatically.